Avoiding Common Visa Application Mistakes
Visa (residence status) applications and renewal procedures in Japan can be tricky, as a small mistake can lead to a big problem. You want to avoid situations like "I didn't have all the documents" or "I missed the deadline," right? This article introduces common visa application mistakes and practical solutions to prevent them. Use this information to confidently start your life in Japan!
A Note on Terminology
In Japan, what is commonly called a "visa" refers to an "entry visa" issued by a Japanese embassy or consulate abroad. The permission to stay in Japan is called "residence status." While this article uses the term "visa" for convenience, "residence status" is the official term.
A Note on Terminology
In Japan, what is commonly called a "visa" refers to an "entry visa" issued by a Japanese embassy or consulate abroad. The permission to stay in Japan is called "residence status." While this article uses the term "visa" for convenience, "residence status" is the official term.
Common Mistake 1: Incomplete or Incorrect Documents
The Problem
The most frequent mistake is having missing or incorrect required documents. For example, for a work visa (residence status like "Engineer/Specialist in Humanities/International Services"), an employment contract or job description is necessary. If these are insufficient, your application may be denied. Another common issue is when international students forget to include their work permit for part-time jobs.
Solutions
| Use the Official Checklist |
|---|
| Check the official list of required documents for your specific visa on the Immigration Services Agency of Japan website before you apply. |
| Don't Forget Translations |
|---|
| Foreign-language documents (e.g., marriage certificates, graduation certificates) must be accurately translated into Japanese. While a notarized translation is not always mandatory, using a professional translator or getting it notarized can improve accuracy and reliability. |
| Make Multiple Copies |
|---|
| Prepare multiple copies of your passport, residence card, and other important documents. This helps if you need to replace or resubmit a document on short notice. |
Common Mistake 2: Missing the Application Deadline
The Problem
Missing the deadline for visa renewal or change of residence status can result in losing your legal status to stay in Japan. This is especially easy to do if you're busy with work or school.
Solutions
| Record Your Expiration Date |
|---|
| Register the expiration date on your residence card on your phone or calendar. You can apply for a renewal up to three months before the expiration date. |
| Set Reminders |
|---|
| Setting reminders for 90, 60, and 30 days before the deadline can provide peace of mind. It's also a good idea to ask a family member or colleague to remind you. |
| Seek Early Advice |
|---|
| If you have complex circumstances (e.g., changing jobs, divorce, changes in job duties), consult with an expert early on. |
Common Mistake 3: Lack of Preparation Due to Old or Misunderstood Information
The Problem
Visa and residence status rules are often updated. Information from the internet or friends can be outdated, leading you to prepare the wrong documents. For example, some people mistakenly believe a "Specified Skills Visa" is easy to get and are denied because they didn't fulfill the required exams or Japanese language proficiency.
Solutions
| Check for the Latest Information |
|---|
| Regularly check the Immigration Services Agency of Japan website or other reliable sources for the most up-to-date information. |
| Use Trustworthy Sources |
|---|
| Rely on official announcements and expert advice instead of social media or rumors. |
| Prepare Your Questions Early |
|---|
| Make a list of your questions and ask an administrative agency or an expert. This can prevent delays and the need to resubmit your application. |
Three Tips to Avoid Failure
| Plan Ahead |
|---|
| Start gathering your documents one to two months before you plan to apply to give yourself plenty of time. |
| Consult an Expert |
|---|
| If your situation is complex, consulting with a certified administrative scrivener is a safe bet. |
| Double-Check Carefully |
|---|
| Always double-check your application before submitting it. Having a third person look it over can help you catch mistakes. |
Proper Preparation for a Smooth Visa Application
A visa application may seem complicated, but it's not difficult if you gather the right information and prepare on time. Use the tips in this article to avoid mistakes like missing documents, expired deadlines, and misinformation. Our site provides clear information and practical support to help you with your life in Japan.
【Contact Us】
Phone: 8:00–19:00
Email: 24-hour reception
LINE: 24-hour reception
